Code field

Each ingredient has a unique code that is used by Zubi to locate it within the database. 

Zubi will suggest a code for each ingredient, this will display in the Code field under the ID tab. 

If desired, you can enter your own code to override the one generated by Zubi. Be aware, however, if the code has already been used in the database, the ingredient will not be saved. If that happens, Zubi will warn you and you'll get a chance to enter a different code.

Name field


The Name field is for the name of the ingredient, i.e. what you call it. The name will not appear on a product ingredient list.   

Description field


The Description field is an optional one that you may want to use to supplement the name field. It could be used to classify the ingredient or give its brand name or the name the supplier gives the ingredient. You can also use this field to note the expiry date of the PIF, to note the name of the staff member who entered the information, and so on. This text will not appear on the label/report.



Type field

The Type field is where you choose which sort of ingredient you are adding - simple, additive, compound or processing aid. Pick the option that applies to the ingredient you are entering into Zubi.


A simple type ingredient is one that is a single ingredient, for example, brown sugar or salt.


A compound type ingredient is one that is made up of more than one component. An example of a compound ingredient is a breadcrumb used to coat a fish fillet - the bread was made with other ingredients (e.g. flour, water, yeast, salt) and now you are using it as an ingredient in your product.

An additive type ingredient is one that has a technological function in the product, for example emulsifiers and colours etc. Additives are defined and identified internationally by Codex. See Codex Additive List


A processing aid type ingredient is one that only works while the product is being processed and therefore they do not need to be on the label. If you choose this option you won’t need to include any text for declaring on the label.



Declaration for Simple-type ingredients field

If you choose the ingredient type as Simple you must enter the name of the ingredient into the Declaration field, as you want it to appear on the ingredient listing. eg brown sugar, apple, beef fillet.


This text will appear on the label/report, in the Ingredient Listing for this ingredient.

If you are not sure how to declare this ingredient look for guidance in the applicable regulations.  For New Zealand and Australia go to Standard 1.2.4 of the Australia New Zealand Food Standards Code (ANZFSC)



Declaration for Compound-type ingredients field

If you choose the ingredient type as Compound the screen will change and will show 3 declaration fields - see above.

You will need to fill in at least the Declaration field AND the Long Compound Declaration field - these are mandatory for compound type ingredients. Whether you fill in the short compound declaration field will depend on whether any of the ingredients contain allergens. The text in the declaration fields will appear on the label report for applicable finished product's, in the ingredient list.


Zubi is set up so that if an ingredient is in a finished product at less than 5%, the ingredient list will show the Declaration text and then the Short Compound Declaration text, in brackets.

If the ingredient is in a finished product at 5% or greater the ingredient list will show the Declaration text and then the Long Compound Declaration text, in brackets.


If you are not sure how to declare this ingredient look for guidance in the applicable regulations. For New Zealand and Australia go to Standard 1.2.4 of the Australia New Zealand Food Standards Code (ANZFSC)

Tip – Enter all declaration text using the same format, e.g. all lower case or all words with the first letter a capital. This will help to keep the formatting of the final product’s ingredient list consistent.



Declaration for Additive-type ingredients field

If you choose the ingredient type as additive then extra fields will appear - see above.


Class Field: Select the additive class from the drop-down list, depending on the additive’s function in the product. If you can’t find the correct class in the list, please email the additive’s code and name to

Only you can decide which additive class is applicable as it will depend on the function it is performing in the product. The good news is that you can change the declaration later, in individual formulations, if you find it is different for different products (find out how here).

Code/Name field: Choose either Additive Code or Additive Name from the drop-down lists. The other field will fill in automatically with the corresponding code or name.

Declare Using field: The Declare Using option will control how this additive will be declared in the ingredient listing, i.e. by code or name. This option can be adjusted after you have added it to a specific formulation (find out how here).

Declaration for Processing Aid-type ingredients field

The Declaration fields will not appear if the ingredient is a Processing Aid as it is not a requirement.



Copy updated declarations to all products? field

Tick this option if you make changes to declarations and you want these to apply to all products that use that ingredient. As with other changes to ingredients, it will process in the background and you'll see the change the next time you open the recipes/products that use the ingredient. If you do not wish the changes to flow through to all affected recipes, do not click the button.



Country of Origin field 

The default is set to New Zealand. To change this, click the red X, then choose from the drop-down menu to identify the country of origin for this ingredient. Click the green + symbol to select the country. Select as many countries as requires, and adjust the percentage of each country as required.


If you find the Zubi list is missing a country please send email to


Information Source field


The information source field is included so you can record where the information you are entering for this ingredient, was sourced from.


It's a free-text field that is expandable if you would like to add more details about the source of the information.



Measure field


The measure field will default to weight. If you purchase this ingredient by volume click the button to select volume.



Specific Gravity field


If you choose the volume option for the measure field, a specific gravity field will appear. It defaults to a value of 1, e.g. weight = volume, as is the case for water.  


Overwrite the specific gravity for the ingredient, as a number. You should find this number on the ingredient specification. If not, ask your supplier.

There are no units needed for specific gravity, but it is related to density which is expressed with units of weight / volume.

We have a set an upper limit of 2 for the specific gravity field to help you from accidentally entering the incorrect value. Zubi will warn you if the number entered is too high.

Supplier field

The supplier field is optional and is used to record who you buy the ingredient from. (Zubi will not access this information, it's just there so you can track which ingredient comes from each supplier).


To fill in this field choose the supplier name from the drop-down list, or type the name.

To learn about adding extra suppliers see here


Supplier Code field

Supplier Code is another optional field and may be used to record the code your supplier uses to identify this ingredient. The supplier code does not need to be unique.